It is no surprise that copiers can be costly. In any office setting, there can be at least one to two people waiting to copy or print something. In years past, I’ve experienced a line of angry people waiting for a "paper jam" to get fixed for the # time in a day. Is it time to invest in a new copier?
Perhaps it is. If so, it’s important to have enough background information on the products you're looking into and the services the vendor provides. So many people go into a purchase without doing the research. There are many things to be considered and questions that need to be asked before making any decisions for what can be a great long-term investment. Here are a few things to consider before choosing the right printer.
Ink and the frequency of use
If your business uses a copier only once in a while, should you go for a copier that is coupled with printing and scanning features? These functionalities can be obtained quickly and at a very low price at any print shop, or they may be bundled with your computer.
Typically, these machines use printing ink cartridges or inkjet cartridges and they can be costly. It comes down to how frequently the machine is being used. In the long run the price of ink could be higher than anticipated.
Many people feel that they need a full color printer. Color documents are always more enticing, but they come at a much higher price. Simple black ink works wonders and is far less costly than color ink, it's something worth considering.
If you need a copier that can double as a scanner, you are in luck! Most copiers on the market today include standard features, scanning is one of them. Technology has come far and most copiers include a network card. A printer can be linked to a computer network and the scanning feature will deliver the scan right to the computer.
It's important to consider what the copier will be used for before selecting a machine. Here are a few features to choose from, keeping in mind that some of these may be "must haves" and others, "nice to have". It's all about what is necessary for your business to run smoothly. What copier functionalities will your office use regularly?
- Saddle stitching
- Quantities, will you be printing 30, 300 or 3000 pages a week?
- Paper size: 8.5x11; 8.5x14; 11x17; postcards; envelopes
Being aware of these options will help in making the right choice when selecting the machine that is right for your business. It is important to be know that the machine with the most features or the machine with the lowest price point isn't the best choice for your business. Choose what you will need and use the most and look to an upgrade or downgrade at a later date.
We hope that these quick tips for choosing a copier will help you in making the right selection for your business and in the future of your office automation.